DRAFT MINUTES - BOARD OF DIRECTORS - FRIENDS OF DONALD PARK, INC., JUNE 19, 2001.

ATTENDEES: DIRECTORS: PAT HITCHCOCK, MARY SPAAY, MOLLY MURRAY, VICKI ANDERSON, STEVE O'NEILL, DAVID HUGHES, BOB GEIMER AND BOB WOODBURN (BY PROXY).

PRESIDENT: MOLLY MURRAY, SECRETARY: VICKI ANDERSON

CALL TO ORDER BUSINESS MEETING OF THE BOARD OF DIRECTORS by M. Murray, 7:15 p.m.

I. FINANCES:

* MOTION by Hughes/Geimer to approve the Treasurer's Report with a balance of $54,240.93 .Motion carried unanimously.

* MOTION by Anderson/Hitchcock to approve payment of the bill from R.G. Sutter Trucking and Excavating for the picnic area road/parking area for the sum of $37,883.38, check #1046. Conrad Anderson and Bob Geimer have both inspected and approved the work. The breakdown of the bill is as follows: Per bid-$35,961.00, extra 2.5 rolls fabric-$1200.00, extra 15" culvert, end wall and bands-$722.38. Motion carried unanimously.

FYI: Bob W. -check #1045-for $128.50 to Danco Prairie FS Cooperative for herbacide for prairie.

For the record: Ken Clark contributed his picnic area planning services.

II. MINUTES: MOTION by O'Neill/Anderson to approve the minutes of 4/17/01 & 5/15/01 with the insertion of

Craig McMahon as the representative for USRWA. P. Hitchcock to request Aaron Hartman's map on disc.

Motion carried unanimously.

III. OLD BUSINESS:

A. PICNIC REPORT:

* B. Geimer - 2nd PICNIC, considering the weather, was a fine event. Delma, Woodburn

Family, horse trail workers, Geimers' hike to the spring, Dane County Parks folks-Ken LePine, Mick Klein

Kennedy, Rhea, Jan Zimmerman, Board members and Friends! Bob Sutter worked diligently up to the last

minute to finish the road.

* Sign at the entrance to the picnic area has been removed for now until the area is fully prepared to be open. Inappropriate use of the area reported.

* Consensus to open the picnic area to public use when the picnic area can be isolated/secured while the rest of the park is being developed and not open to the public. More discussion to come re: how to isolate the picnic area .

B. DANE COUNTY PARKS AND FoDP,INC. AGREEMENT:

* S. O'Neill, D. Haag, and K. LePine met for one hour last week.

* O'Neill to coordinate a draft agreement with Haag's comments to bring to July Board meeting

Board assured that agreement shall be drafted to meet our needs.

* Reiterate that Dane County Parks holds a fund of monies earmarked for Donald Park. Requests for up to $2000.00 can be made. To clarify amount of money and request procedures.

* Suggest that we minimize the number of individual calls to Ken LePine and Dane County Park staff during this hectic time for them.

* O'Neill to investigate pro bono legal and accounting services for FoDP, Inc.

C. HORSE TRAILS:

* MOTION by Anderson/Hitchcock to authorize D. Hughes to solicit/accept bids for erosion control work on a steep hillside portion of the horse trail not to exceed $1700.00. Discussion: While Bob Sutter is doing another project in the Park, it would be economical to hire him to do this small project at the same time. Motion carried unanimously.

IV. NEW BUSINESS:

A. BUDGET REQUEST TO COUNTY:

* MOTION by Spaay/Anderson to prepare a budget request to present to Dane County Parks for 2001-02 park development needs. Discussion: For 2002-M. Murray and V. Anderson to meet with Ken LePine before July 16, 2001, to discuss the budgetary requests for 2001-02. See the attached letter to Ken LePine.

The 2001-02 request may be brief because we have not yet completed our priority list. On one hand we say that we have a Master Plan with which we may not agree, therefore, we cannot project a big budget when we haven't prioritized what we want to do. Motion carried unanimously.

* For 2003-Jan. 2002- develop year plan, April-Begin to discuss with DCP, May-Submit report of past year's activities, July-Submit budget requests for 2003.

B. ANNOUNCEMENTS:

* Membership Mailing by B. Geimer soliciting memberships and renewals. To announce date of annual meeting-October 16, 2001.

* Committee Reports to Vicki in advance to be included in minutes so all reports do not have to be discussed in meetings.

* Keep track of volunteer hours and submit administrative hours to O'Neill.

JULY BOARD MEETING : 7/17/01, 7:00 p.m., Springdale Town Hall - MASTER PLAN PRIORITIES/GOAL #2-STRATEGIC PLAN-To get Park Plan in alignment with us. Here's what should happen for next five years.(V. Anderson will be out of town. Key for town hall to M. Murray or Sharon Royston, deputy clerk.)

ADJOURN: MOTION by Geimer/Spaay. Motion carried unanimously.

Respectfully Submitted, V. Anderson